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Set Up Inventory Deduction for At-Once Orders

Set up Brandboom inventory deduction by entering starting inventory, choosing At-Once or Future ordering on presentations, showing inventory to buyers if needed, and marking At-Once orders Complete to deduct units.

Updated this week

Add Starting Inventory Units

Make sure to add inventory values into the Starting Inventory column of the inventory table for your products.

Blank Inventory

If the inventory cells are blank, it will be the same as infinite or unlimited units. This means that units that are ordered will be tallied but not hit a limit (sell out) and prevent further orders from being placed.

Inventory table showing blank starting inventory cells that behave as unlimited stock.

At Once vs. Future

There are 2 ordering modes and possible inventory counts in Brandboom:

  1. AT-ONCE - Stock on hand, Available to Sell/Ship (ATS), generally

  2. FUTURE - Pre-orders for a future delivery or replenishment

Presentations and orders can be set to either one, depending on which count you wish to deduct from.

Set up Presentation

In the presentation settings, you can choose which ordering settings you want: At Once, Future, Both, or None. You will also have the option to Show or Hide Inventory units if you desire.

Presentation settings showing ordering mode options and the inventory visibility toggle.

The ordering mode for the presentation determines the ordering mode for the Order when written by the Buyer. When a Buyer writes an order from an AT-ONCE presentation, their order will automatically be set to AT-ONCE as well.

Order view showing the order automatically set to At-Once based on the presentation mode.

Show/Hide Inventory

If you’ve toggled the switch to SHOW Inventory, Buyers will see the available units on the Presentation and in the size cells when writing their order.

Presentation view showing available inventory units displayed to buyers in size cells.

Inventory Deduction

Units are only deducted when an AT-ONCE order is set to Complete. If the order is still in the Processing or “pending” status, it does not deduct.

Order status area showing that only Complete At-Once orders deduct inventory units.

Note: If an order was previously set to Complete and never Exported, setting it back to Processing will release the units back into Available inventory.

Here’s how to set an order to Complete:

1. Go to Order Status and select Complete.

Order Status menu with the Complete option selected.

OR

2. Click Complete Order at the bottom-right corner of the order.

Bottom-right corner of an order showing the Complete Order button.
Related Articles
Glossary
Clear Inventory Values on a Product
Inventory Overview: At-Once, Future, and Ship Windows
Inventory Table Terms Explained
Set Up and Use Ship Windows for Inventory
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